WPA Coordinator of Ministerial Services/Board of Ordained Ministry (BOM) Registrar (PT)

9/9/2022

Western Pennsylvania Annual Conference
WPA Coordinator of Ministerial Services/Board of Ordained Ministry (BOM) Registrar
Part-Time Exempt

 
Description: In accordance with The Book of Discipline (2016) P635.3, the Coordinator of Ministerial Services will function as the Registrar for the Board of Ordained Ministry, and will be responsible for member candidacy, including giving leadership to the training and guidance of mentors in each district.  Please see attached job description below for more details. 
 
Applicants are to send resume and cover letter to the chair of the Conference Personnel Committee at personnelteam@wpaumc.org by end of business day, Monday, September 19, 2022. 
 


 
Our Mission is to provide leadership, connection and resources to make disciples of Jesus Christ for the transformation of the world.
Our Vision is to ignite and sustain a passionate, spiritual connection with Christ among all people in Western Pennsylvania.
Our Core Value is love. We love the Lord our God with all our hearts, souls, minds and strength and our neighbors as ourselves. This value is commanded by Jesus, inspired by our Wesleyan heritage including to spread scriptural holiness over the land, and witnessed through our integrity, accountability and inclusiveness.
 
Five Areas of Focus: 
  1. Principled Christian Leadership
  2. New Places for New People
  3. Ministry with the Poor
  4. Abundant Health
  5. Dismantling Racism
 
Purpose:
In accordance with The Book of Discipline (2016) P635.3, the Coordinator of Ministerial Services will function as the Registrar for the Board of Ordained Ministry, and will be responsible for member candidacy, including giving leadership to the training and guidance of mentors in each district.  Detailed responsibilities for the Registrar are outlined in P635.3a-d.
 
Reports to:  Elected by, and reports to, Conference Board of Ordained Ministry
 
Functions:
  • Maintain files and records for all candidates from certification through ordination; keeps track of time limits
  • Assist candidates with understanding the processes and requirements for each stage of credentialing
  • Work with DS and DCOM on procedures for credentialing
  • Train and resource DCOMs, new BOM members, local SPRCs
  • Train regional Process Guides in the expectations of the Group Candidacy Curriculum and orient them to their responsibilities in the UMCARES system
  • Enroll all new candidates in UMCARES and serve as the support resource for Process Guides, District Superintendents and candidates utilizing the system
  • Develop and maintain the components of the Group Candidacy Curriculum to remain current with The Book of Discipline guidelines.
  • Development of strategies along with the Coordinator or Clergy and Lay Leadership Excellence in identification of gifted leadership, cultivation of future leadership, and recruitment
  • Process all required credit checks for the three stages of candidacy (Certification, Provisional and Full Elder) and communicate any deficiencies or concerns with the appropriate oversight committee (DCOM or BOM)
  • Remain current on denominational standards for credentialing; attend training as necessary to be able to implement those standards in our Conference, including attending the annual BOM Staff National gathering (when possible)
  • Monitor students’ progress in the Course of Study
  • Schedule and conduct Orientation to Ministry program twice a year; follow through candidates to assign to Process Guides for completion of candidacy
  • Coordinate Provisional and Full Membership interviews including making all logistical arrangements (e.g., locations, meeting space, food/dietary restrictions, lodging, special needs) and communication back to all effected parties; maintain relationships with host sites (e.g., Olmsted Manor, Jumonville, local churches)
  • Receive and organize all materials submitted by candidates for provisional, associate and full membership; sets the schedule for interviews, distributes materials to the Board.
  • Assist in the preparation of the annual report to Clergy Executive Session
  • Build relationships with ministerial students
  • Develop lines of communication with GBHEM for ongoing clarity and interpretation.
  • Coordinate the scheduling of candidate site visits for full member ministry candidates. Site visits include a member of the Board of Ordained Ministry, candidate’s District Superintendent, SPRC Chair and the candidate.  
  • Receive site visit reports from meeting team and add to candidate file.
Expectations:
  • A strong commitment to the Conference’s vision, mission, values and goals
  • Understanding of the United Methodist Church structure and polity
  • Maintain confidentiality
  • Flexibility and willingness to take on a variety of tasks, along with an ability to work effectively in a highly collaborative, team environment
  • Participation in Board functions as ex-officio member
  • Ability to work independently, be entrepreneurial, and create and implement new initiatives
  • Willingness to provide support for local churches
  • Willingness to travel locally, nationally and internationally
Qualifications
  • Experience serving on a Conference Board of Ordained Ministry within the United Methodist Church.  
  • Bachelor’s degree, or successful completion of Conference Course of Study, required
  • Project management skills with strong attention to detail and demonstrated ability to work independently and complete tasks in a timely manner
  • Excellent interpersonal skills and ability to interact with a wide variety of people both internally and externally
  • Excellent written and verbal communication skills