Administrative Assistant – Account Receivables - Western PA Conference Center


Administrative Assistant – Account Receivables
Western Pennsylvania Annual Conference
Non-exempt, Full-Time
Please submit your resume, cover letter and salary requirements to

Our Mission is to provide leadership, connection and resources to make disciples of Jesus Christ for the transformation of the world.
Our Vision is to ignite and sustain a passionate, spiritual connection with Christ among all people in Western Pennsylvania.
Our Core Value is love. We love the Lord our God with all our hearts, souls, minds and strength and our neighbors as ourselves. This value is commanded by Jesus, inspired by our Wesleyan heritage including to spread scriptural holiness over the land, and witnessed through our integrity, accountability and inclusiveness.
Five Areas of Focus: 

  1. Principled Christian Leadership
  2. New Places for New People
  3. Ministry with the Poor
  4. Abundant Health
  5. Dismantling Racism 
The Administrative Assistant – Account Receivables is a vital part of Conference mission of providing connection and resources to make disciples of Jesus Christ for the transformation of the world. The primary role of the position is to provide general accounting, bookkeeping and reporting functions on behalf of the Finance and Administration Department of the Conference. This includes processing and recording all pension and healthcare payments, local church remittances and any other receipts of funds such as event registration and mission share, along with managing daily deposits to bank accounts. 
Reports to:  Assistant Treasurer
  • Manage and process all incoming checks and other monies (cash and currency) for Pensions & Healthcare, Local Church Remittances, Investment income, event registrations and other receipts on a timely basis
  • Apply payment amounts in Account Receivable sub-ledger for payees, churches, or individuals, properly applying into the relevant accounts
  • Complete deposit captures into checking account; ensure AR and check scan batches are balanced
  • Process payments made through Vanco (Third party processor) and PayPal
  • Manage and update Advance Special and Conference Advance codes within Shelby
  • Provide Customer Service support for local churches and other payees relative to
remittance and/or statement related inquiries
  • Investigate and reconcile church or payee questions or discrepancies
  • Complete branch deposits for cash and currency
  • Collaborate with Director of Finance to ensure Accounts Receivable Sub-ledger balances agree with General Ledger balances and assist with bank account reconciliations
  • Monitor Accounts Receivable Aging Reports for slow paying or delinquent accounts
  • Prepare and distribute monthly and quarterly “Giving” statements  and year-end charitable donation reports
  • Maintain neat and organized files for all source documents and other relevant supporting materials for deposit activity
  • Process workers compensation as instructed
  • Perform other accounting and recordkeeping functions as assigned
  • A strong commitment to the Conference’s vision, mission, values and goals
  • Understanding of the United Methodist Church structure and polity
  • Uphold Conference Confidentiality
  • Flexibility and willingness to take on a variety of tasks
  • Ability to work independently as well as collegially
  • Excellent communication and interpersonal skills, both written and verbal
  • Customer service skills; courteous, professional and friendly disposition
  • Competent in basic math and accounting concepts
  • Dependability: Able to maintain an established work schedule
  • Attention to quality and detail, ability to prioritize work efficiently and accurately
  • Minimum education: Associate’s Degree or equivalent work experience
  • Experience: Five years relevant training and experience strongly preferred
  • Proficient computer skills including internet navigation, Excel, Word, Outlook and
  • Experience with financial accounting systems, with specific emphasis on Accounts Receivable and General Ledger modules
  • Familiarity with Church Management software is preferred; Shelby Systems (V5), Shelby    Teller, Shelby Next Financials and Arena are a plus.
  • Experience with online banking applications for remote deposit capture/management;           including use of check scanning machines
  • Understanding of third-party payment processors; Vanco and PayPal a plus
  • Obtain and submit clearances as may be required
Download Job Description (Word)
Download Job Description (PDF)

Please submit your resume, cover letter and salary requirements to