Required Annual Forms

Unless otherwise noted, please contact your District Office with questions.

Forms - Due Prior to Charge Conference

Due Date

Action Required

Notes / who to contact with ?'s

Year-end Statistical Reports (EZRA - GCFA Login Required) January 31 login/fill out statistics email John Wilson
Fund Balance Report (extension may be obtained through DS) March 1 Submit to District Office  
DS Evaluations of Provisional Members March 1   Completed by DS
2016 Worker's Compensation -send to Conference Center ONLY March 31 Send to Conf Center email Holly Sawyer
Spring Equitable Compensation Applications  May 1 Submit, if applicable District Superintendent
2016 Clergy Evaluation (PDF format) (Word format) May 15 Submit to District Office  
Continuing Education Report Form May 15 Submit to District Office  
Annual Parsonage Inspection May 15 Submit to District Office  
Parsonage Checklist - when pastor is leaving parsonage July 15 Submit to District Office When pastor is vacating parsonage
Quick Reference Form July 15 Submit to District Office Newly appointed Pastors
       

Forms - Clergy/Church Dashboard - online

Due Date

Action Required

Notes / who to contact with ?'s

Clergy Profile for Cabinet - Clergy Dashboard One-on-One Clergy Login Required Contact District Office for username/pw ?'s
Church Profile for Cabinet - Church Dashboard see notes Church Login Required Update this Prior to Charge Conference
Church Parsonage form - Church Dashboard see notes  Church Login Required Update this Prior to Charge Conference
Local Church Leaders - Church Dashboard after Charge Conf Church Login Required Include email & contact info for Leaders
       

Forms - Charge Conference Reports - paper

Due Date

Action Required

Notes / who to contact with ?'s

Charge Conference Summary Form (PDF) / MS Word format see notes   Due 2 weeks Prior to Charge Conference
Examining the Habits and Effectiveness of Our Ministry see notes   Due 2 weeks Prior to Charge Conference
Examining the Fruit of our Ministry see notes   Due 2 weeks Prior to Charge Conference
Lay Leadership Nominations- use printout from church dashboard Charge Conf Use leaders(printable) from church dashboard login
Report of the Pastor Charge Conf    
Accessibility Audit Charge Conf    
Annual Report of the Trustees Charge Conf Print, submit to District  
Annual Report of the Committee on Finance Charge Conf Print, submit to District  
Fund Balance Report (copies - everyone as submitted on 3/1) Charge Conf    
Lay Servant Annual Report Charge Conf   Completed by Lay Speakers
Certified Lay Minister Annual Report Charge Conf Mailed directly to CLM  
Report of Retired Pastor   Mailed directly to Clergy  
Report of Pastor on Ext Ministry, Leave, or Honorable Location   Mailed directly to Clergy  
       

Forms - Due After Charge Conference

Due Date

Action Required

Notes / who to contact with ?'s

Interpreter Magazine Subscription     Churches contacted directly
Fall Equitable Compensation Applications November 1 Submit, if applicable District Superintendent
Final Updates to Clergy/Church Worksheets for Cabinet November 15 Login Required Contact District Office for username/pw ?'s
Charge Conference Minutes November 30 Submit to District Office Must contain clergy compensation info
PPRC or Pastor Request for Move December 1 Written to DS  
Mentoring Report Form (PDF) / MS Word Format December 15 follow directions on form  
Quick Reference Form Updated for New Year December 31 Submit to District Office  
Church Budget December 31 Submit to District Office  
Advisory Consultation Form on Limited Itineracy December 31 Submit to DS